Creating a document revision |
This topic will only cover the creation of revisions based on the ISO9000 standard and via Workflow.
document revisions can be created through the following locations: ▪File Document menu: a.Select the record to be revised and click on the button. b.On the document data screen, click on the Add new revision button. ▪Management Revision menu: a.Select the record in the second quadrant. b.Click on the button and select the Add option. c.The system will ask whether you wish to create a new revision. Click on OK.
On the document data screen, access the Revision section, in which the following subsections will be available according to the revision process configured in the category:
GeneralThis section displays general information on the plan revision: General In this section, it is possible to enter the Reason for creating the revision. The reasons displayed are recorded in the "Configuration Revision Reason" menu. This section also displays some information on the revision in progress, such as revision ID #, status or step, date and cycle. The revision ID # can be edited if it is configured as "customized".
Control In this section, it is possible to define the dates scheduled for the start and end of the revision. The actual start and end dates are filled out by the system. This section also displays the user responsible for creating the revision. The responsible user for releasing the revision will be automatically filled out once the revision ends.
Description Use this field to enter additional descriptions of the revision.
Explanation Use this field to justify the revision. If it has been configured, filling out this field may be mandatory.
ParticipantThis section will only be available for ISO9000-based revisions. 1.The completion depends on the route type2 selected in the category. If the route is: ▪Fixed & unique: This subsection may not be edited. ▪Fixed: Participants can only be selected through the "Import route" button at the bottom part of this subsection. ▪Variable: Participants may be selected through a route or through the buttons in the bottom part of this subsection. 2.For fixed routes, at the bottom of the screen, click on the button to import the participant flow from another revision route already created in SE Document. On the screen that will be opened, locate and select the route and save the selection. 3.In case a revision route has not been entered, add the desired revision route participants at the bottom of the screen. Simply click on the button to add a participant.
WorkflowThis field will only be available if the revision process defined in the template type is "Workflow".
ChangeThis section will only be available for editing if the revision process defined in the document category is "ISO 9000 based". Use it to enter the changes that were performed in the document. They may be added both by the user creating the revision and by the drafters through the draft step in the "Document revision" task.
CritiqueThis section will only be available for editing if the revision process defined in the document category is "ISO 9000 based" and according to the current revision step: ▪Review, Approval, Release, or Closure: The executor of the revision may add critiques concerning the revision. To do that, click on thebutton and, on the "Critique" tab of the screen that will be opened, fill out the desired critique. ▪Draft: In the second cycle or later, the drafter should inform in this tab the solutions for each critique entered. To do that, click on thebutton and, in the "Solution" tab of the screen that will be opened, fill out the desired solution.
ChecklistThis section will only be displayed if the revision process defined in the template type is "ISO 9000 based" and if the user who is accessing the screen is also the user responsible for the execution of the current revision step. The list of questions allows assisting the responsible party in the execution of the revision step. In order to answer them, select the desired option: Yes, No, or N/A. The answers may have already been selected by the system according to the standard defined when recording the checklist. Moreover, filling in the Comments fields may be mandatory or not, also according to the configurations established when creating the checklist.
RequestIn this section, it is possible to associate a document revision request with the revision being created, indicating that it has been executed. If no request meets the revision, this tab can be disregarded. In order for this feature to function properly, it is necessary for the SE Request component to be part of the solutions acquired by your organizations. On the side toolbar, the following buttons are available:
RevisionsThis section displays a listing of all revisions that the document has gone or will go through. Use the button to view the data of the document revision selected in the listing.
HistoryAllows viewing the history of users who added comments to the document. Text comments can be also viewed through Security Comments section, of the document data screen to which the electronic files belong. |