Signature

Task:

Signature

Who receives it:

Internal participants of a meeting.

When:

The Wait until all participants have signed meeting minutes option is checked in a meeting and the meeting minutes record is finished.

Purpose:

Allow participants to inform whether they agree or do not agree with the minutes entered by the note taker participant.

1.

In the list of pending records, select the desired meeting.

2.

After that, click on the button on the toolbar.

3.

At this point, the meeting data screen will be opened in the Signature section. In the Do you agree? field, select the "Yes" option to indicate that you are in accordance with the meeting minutes or the "No" option to indicate that you are not in accordance with it. Enter an explanation for the option selected before. If selecting the No option, it is mandatory to enter an explanation.

4.

After that, click on the Save and exit option. Depending on the option selected in the "Do you agree?" field, the meeting will be sent to one of the following steps:

▪Minutes: If the "No" option is selected, the Minutes task will be generated for the note taker to perform the necessary adjustments. It is important to point out that it is enough for one participant not to agree with the minutes for the meeting to return to "minutes".

▪Closure: If the "Yes" option is selected, the meeting will be closed. Note that, for the meeting to be closed, it is necessary for all participants to confirm the signature of the minutes.