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Importing a competence

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SE Competence allows importing competences in batches from an Excel spreadsheet, in order to make the configuration of the records easier. Thus, through the File arrowrgray Competence menu, it is possible to create or edit more than one competence at the same time.

 

To perform an import, click on the More arrowrgray import button on the toolbar. At this point, the wizard that helps with this operation will be opened. Click on the Start button to continue the operation.

 

Import spreadsheet configuration

In the Select file step, the spreadsheet containing the competences to be imported must be uploaded. To do that, it is necessary to have the spreadsheet configured previously. The template spreadsheet can be obtained through the First time? section of this import step.

 

Fill out the cells of the columns in the CPTREG tab on the spreadsheet with the data of the evaluation item you wish to import. The Recommendations tab displays information on the column fields: if they are required, their type and their description.

 

After filling out the necessary fields, save the spreadsheet. It is important to point out that the file extension must be .xls.

 

Once done, return to the import wizard and execute the following steps:

 

Select file

In the Send file field, upload the properly filled out spreadsheet. The system will validate it if the spreadsheet has records. Otherwise, it will display a message informing about the error in the spreadsheet configuration.

 

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Note that the spreadsheet must be exported in the same language in which it will be imported in SE Suite. For example, if the spreadsheet is exported with the language of SE Suite set as English, and it is imported with the language of SE Suite set as Portuguese, the system will not validate it.

 

Use the Next button at the bottom of the wizard to access the next step in which it is located.

 

Execute

In this step, a list containing the competences configured in the spreadsheet will be displayed. Make sure that all columns are properly filled in. Use the delete button on the side toolbar to delete the selected competence from the listing. With this, it will not be imported.

 

Click on the Next button at the bottom of the screen and confirm the request made by the system to start the import.

 

View

In this step, it is possible to monitor if all competences were successfully imported or if any errors occurred. Click on the Finish button to end the import and exit the wizard.

 

▪Use the Previous button at the bottom of the screen to return to a previous step of the import to make the necessary changes.

▪Use the Cancel button at the bottom of the screen to exit the import wizard. Note that all the data entered up to then will be lost. To perform this operation effectively, it is necessary to confirm the question asked by the system.