Cancelling a printed copy |
It is possible to cancel printed copies that have been issued by a protocol. Cancellations may be due to several reasons, either to replace obsolete copies, because copies have not been used or to replace the copies that have been damaged, etc.
See below how to perform the cancellation:
1.Access the Management Copy Cancellation menu.
2.Then, locate and select, in the list of records of the second quadrant, the document whose copies will be cancelled.
3.Thus, the third quadrant will display the revisions of the selected document. Select the revision that corresponds to the copies that will be cancelled and click on the button on the second quadrant toolbar.
4.At this point, the system will display the copy data screen. The following fields are available: Category: Displays the category that classifies the document whose copies will be cancelled. ID #: Displays the ID # of the document whose copies will be cancelled. Revision: Displays the ID # of the revision of the document whose copies will be cancelled. Title: Displays the name of the document whose copies will be cancelled. Copy station: Displays the copy station with which the document is associated. In use: Displays the number of the printed copies that are in the station with which the document is associated. Cancelled: Displays the number of printed copies that will be cancelled.
5.The following tabs are also available: Cancelled In this tab, it is possible to specify how many printed copies of the document are to be cancelled. On the side toolbar, the following buttons are available:
Send In this tab, the system will list all the copy protocols that will send the document revision (selected on the third quadrant of the main screen) to the corresponding station. Click on this button to view the data of selected copy protocol.
6.Save the record after performing the necessary configurations.
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