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Through this menu, it is possible to track the history of the operations performed in the documents created in the system, if a countersign was used to perform them, the date and time in which the operation was performed, the information of the document in which the operation was performed (such as category, ID #, title, and revision), the user who performed the operation (their name, host, IP address, and the department to which they belong), the explanation for the operation (if any), document distribution data (copy station, copy, duplicate copy, number of copies and edited number, storage place, and archiving status), as well as change information of the electronic file (if any).
If necessary, use the filters described below to locate the desired records through specific information. To use them, go to the Search filters panel and click on the  button to add them.
Use the fields in this filter to locate the document in which the transaction you want to audit was performed, through its ID #, title/summary or revision.
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Date: Select, in the Start and End fields, the date range that covers the date on which it was made in the document, the operation you wish to audit.
History: Expand the list of options and check the operations made in the documents you wish to audit. If no operation is checked, all the operations performed in the documents created in the system will be displayed in the view result. Use the other buttons on the side of the field to check all available options and clear the checked options.
Document: Select the department to which the user who carried out the document belongs, the operations that they wish to audit. Use the other buttons next to the field to fill it out with the department to which the logged user belongs and clear the field.
User: Select the user who has performed the operations you wish to audit in the document.
IP: Enter the IP number of the machine on which the operation you wish to audit was performed.
Host: Enter the name of the server on which the operation you wish to audit was performed.
Explanation: This field will be enabled if, in the History field, only the Deleted document option is selected, that is, no option other than this one can be selected. Enter the explanation created by the user who performed the operation.
Copy station: This field will be enabled if, in the History field, only the Printed controlled copy option is selected, or only the Modified amount of scheduled copies option, that is, no other option can be selected. Enter the copy station that is responsible for the copies where one of the operations mentioned previously was performed.
Electronic file: This field will be enabled if, in the History field, only one of the following options is selected: "Delete electronic file", "Delete PDF version for electronic file", "Add electronic file" or "Add PDF version for electronic file", that is, no option that is not related to electronic files can be selected. Enter the name of the electronic file in which one of the above operations was performed.
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After you complete the necessary filters, click on the Search button on the Search filters panel or press ENTER on the keyboard to perform the search. The result will be displayed on the right-side of the view screen.
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