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In this section, it is possible to configure how the scanned files will be separated into the documents that will compose the capture batch. To do that, the following fields are available:
Document categorization
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Manual
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Select this option so that the document separation is performed manually.
In that case, the system considers that the separation of documents will be carried out at the moment of implementation of the capture step, by the due responsible.
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Blank page
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Select this option so that every time a blank page is located, the system considers it as a new document.
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Fixed number
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Select this option so that the documents have a certain number of pages.
In the field next to this option, enter the desired number of pages that each document must have. For example, when defining 2 pages in the capture batch, a new document will be created every 2 pages.
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This option will only be available if the "Recognition" and/or "Typing" steps are parameterized for the capture configuration. Select it so that the separation is based on the index values of the recognition profile set as default in the "Recognition" section. In that case, fill out the following fields:
Use index
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ID #
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Select the index that will be used in the document separation.
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Type
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Select one of the following options to set the action that will be taken when you recognize the previously selected index:
▪Group: The pages that contain the value of the index will be grouped together to form a document. ▪Break: The file will be "broken" every time the system identifies the value of the index, thus initiating a new document. |
Value
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This field will only be enabled if the "Break" option is selected in the "Type" field. In this case, select if the value used to perform the break in documents can be any value or it must be a fixed value.
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Text
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This field will only be enabled if the "Fixed value" option is selected in the "Value" field. Enter the value that will be used for the break in documents.
For example, when selecting the "Contract type" index, define that the separation will be broken and that the fixed value will be "Distribution contract", a new document will be created every time that the system identifies the "Distribution contract" word in the batch.
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Remove page separator
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Check this option for the page that will separate the documents to be deleted. Uncheck it to keep the page separator.
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Option
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Checked
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Unchecked
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Automatic validation of categorized documents
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The capture batch will not go through the "Document separation" step, that is, the separation performed by the system will be validated and sent to the next step configured for the capture, automatically.
If the "Manual" option is selected previously, even if this option is checked, the batch will go through the separation step for the person responsible to perform it.
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The capture batch will go through the Document categorization step for the categorization validation to be performed manually.
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