Configuring the publication acknowledgment

Option

Checked

Unchecked

Allow filling in comments

The users with permissions to "Acknowledge" and "Add Comment" in the security of the documents belonging to the category will be able to comment and to become aware of its publication.

Once the executor of the Publication acknowledgment enters a comment regarding the document, a notification is sent by e-mail, containing the comment made. In the "Send comment notification to" field described below, configure who will receive this notification.

When executing the publication acknowledgment, the "Comment" field will be disabled.

Field

Send comment notification to

This field will be enabled if the "Allow filling in comments" option is enabled. In it, select who will be the addressees of the notification e-mail:

▪Record group: The addressees will be all those users who have permission to edit the document.

▪Revision group: The addressees will be all those users who have permission to revise the document.

▪Specific group: The addressees will be the members of a specific team. Select in the Specific group field, the desired team. Use the other buttons next to the field to add a new team and clear the field.

Publication acknowledgment deadline

Enter the number of days that the executor will have to confirm the publication acknowledgment of the documents of the category. After the defined deadline, the task will be displayed as "past due".

Send publication acknowledgment after

Select the corresponding option to indicate when the Publication acknowledgment task of the documents of the category will be generated by the system for the responsible users: after the approval, release or closure of the revision.