Finance

This section will approach the configuration of the finances of a project template, project, task and program. See next how to configure a budget for a project, as well as to add costs and revenues and to perform the analysis of the total financial values:

This section will only be available for finances of templates, projects, programs and portfolios. Through it, it is possible to perform the budget of fixed costs and revenues and of resources:

When accessing this section for the first time, a screen for configuring the budget will be displayed. In the Budget type field, select the desired option:

Simple: Allows configuring the total values for the fixed costs and revenues and the resources. In the Start and End fields in the Period section, it is possible to enter the date range that composes the budget period.

Detailed: Allows configuring the values for the fixed costs and revenues and the resources, according to the defined period. To do that, in the Period section, enter the start and end dates of the budget period and select its type: monthly, bimonthly, quarterly, four-month-period, biannual and yearly. If, later on, the period type is edited, the system will readjust the budget values according to the selected period.

Once done, click on confirm. Later on, the budget configuration may be edited through the button.

At this point, the main panel will display the fields to fill out the budget values according to the previously performed type configuration:

▪Simple: The fields to enter the total values budgeted for the fixed revenues and the resources, as well as the fixed costs and the project resources, will be displayed. If in the Configurations Project Finance section the option to classify the costs in capital and operational is checked, it will be possible to enter the total values for the costs of the capital and operational types and those without classification.

▪Detailed: The fields to enter the total values budgeted for the fixed revenues and the resources, as well as the fixed costs and the resources, will be displayed, divided according to the period type configured. If the option to classify the costs in capital and operational is checked in the Configurations section, the system will display sub-groupers to show the total values for the costs of the capital and operational types and those without classification. To enter a cost/revenue, click on the icon next to each grouper and, on the screen that will open, locate and select the cost/revenue type that will classify the value and save the selection. Select as many cost/revenue types as desired. The defined types will be displayed below the cost and revenue grouper in the budget structure. Enter, in the enabled fields, the values budgeted for each cost/revenue type within the displayed period. Click on the icon next to each cost/revenue type to remove it from the budget structure. To enter the cost and revenue values regarding the resources, simply fill out the available fields with the desired values.

After entering the desired values, click on the Save button. If the budget type is "Detailed", buttons that allow browsing through the budget period, as well as expanding/contracting its entire structure, will be available.

When a project/program is revised, the system copies the values of the previous revision and makes them available to be replanned. Use the Copy button to copy the planned or replanned values for the budget. Note that, by confirming it, the copy will overwrite the current budget values.

Use the Revision field to view the project budget in other revisions through which it has gone. To do so, select the desired revision.

Through this section, it is possible to manage the costs:

To add planned costs, click on the Add option and fill out the following fields on the screen that will open:

Cost data
Title	Enter a name for the cost.
Doc. #	Enter the document number which the cost is related to. For example, the number of an invoice.
Cost type	Select the type to classify the cost being added.
Team	Select the team that will be responsible for managing the cost being added. Note that the selected team will be added to the Stakeholder section, as its members will manage the cost in question.
Supply	Select the supply involved with the cost being added. Remember, for this resource to function properly, it is necessary for the SE Supply to be part of the solutions acquired by your organization.
Program/Project/Task	This field is filled out by the system with the object to which the cost is being added.
Fixed due date	If this option is not enabled, the cost will follow the execution flow, that is, its date may change according to the execution period. Enable this option to indicate that the cost will happen in a specific day, regardless of whether it is within the execution period or not. Thus, the cost due date will not be edited.
Planned/Rescheduled/Actual	According to the status in which the object to which the cost is being added is found, these sections may be displayed. In it, the following fields will be available: ▪Due date: Select the date in which the cost must take place. To do that, type the desired date in the "dd/mm/yyyy" format or click on the field and select the date. ▪Quantity: Enter the quantity of the item related to the cost. ▪Unit value: Enter the unit value of the item related to the cost. ▪Total value: This field will only be enabled if a quantity and a unit value are not informed previously. In this case, enter the total value of the cost being added. If the quantity and unit value are entered, this field is filled out by the system with the total cost value (quantity * unit value).
Attribute	This section will only be displayed if in the Attribute tab on the cost type data screen, an attribute is associated. In that case, enter the values of the attributes that complement the cost. Those attributes that are required must, necessarily, have their values filled in. The way to enter an attribute varies according to the configurations established when creating it.
Description	Enter relevant information about the cost.

▪After filling all the required fields, save the record. Repeat the procedure described before to add all the desired planned costs.

▪It is also possible to add costs through the Execution Financial entry menu.

The added costs will be displayed as a card in the main area of this section, displaying their main information, such as due date, deadline, type, name and payment method. Use the other options displayed on the main area to delete the selected cost and sort the costs by their date, type, name or value.

During the tracking and execution, it will also be possible to terminate the costs that have already been paid. To do that, simply enable the "Paid" option of the desired cost. This operation may also be performed through the Cost payments task.

By clicking on a cost card, a panel with its details will be displayed. Use the following icons to easily access specific cost information:

	Click on it to access the general cost data, where it will be possible to edit the following information: title, doc. #, cost type, team, supply and due date.
	Click on this button to access the planned cost data, where it will be possible to edit the following information: due date, quantity and unit value.
	Click on this button to access the cost attributes. This option will only be available if attributes are associated in the Attribute tab on the cost type data screen.
	Click on this button to access the cost attachments. Refer to the Adding attachments section for further details on how to add attachments.
	Click on this button to access the cost description.

After clicking on the option in the upper right corner of the cost details panel, the following options will be displayed:

Recurrence: Select this option to configure the frequency with which the cost occurs in the object. To do that, on the screen that will open, select the option that corresponds to the frequency of the cost occurrence and the number of occurrences. Note that, by configuring a recurrence to the cost, the system will enable the "Fixed due date" option.

Installment: Select this option to divide the cost in installments. On the screen that will open, it is possible to edit the total cost value, enter the number of installments in which the total value will be divided and the frequency of the installment payments. On the lower part of the screen, the cost installments will be described according to the previously performed configurations. Next to each installment, there are two options: one that allows checking it as paid and another that allows deleting it. Note that, by configuring an installment to the cost, the system will enable the "Fixed due date" option.

Through this section, it is possible to manage the estimated revenues to be obtained:

To add planned revenues, click on the Add option and fill out the following fields on the screen that will open:

Cost data
Title	Enter a name for the revenue.
Doc. #	Enter the document number which the revenue is related to. For example, the number of a sales order.
Revenue type	Select the type that will classify the revenue that is being added.
Team	Select the team that will be responsible for managing the revenue being added. Note that the selected team will be added to the Stakeholder section, as its members will manage the revenue in question.
Program/Project/Task	This field is filled out by the system with the object to which the cost is being added.
Fixed due date	If this option is not enabled, the revenue will follow the execution flow, that is, its date may change according to the execution period. Enable this option to indicate that the revenue will happen in a specific day, regardless of whether it is within the execution period or not. Thus, the revenue due date will not be edited.
Planned/Rescheduled/Actual	According to the status in which the object to which the revenue is being added is found, these sections may be displayed. In it, the following fields will be available: ▪Due date: Select the date in which the revenue must take place. To do that, type the desired date in the "dd/mm/yyyy" format or click on the field and select the date. ▪Quantity: Enter the quantity of the item related to the revenue. ▪Unit value: Enter the unit value of the item related to the revenue. ▪Total value: This field will only be enabled if a quantity and a unit value are not informed previously. In this case, enter the total value of the revenue being added. If the quantity and unit value are entered, this field is filled out by the system with the total cost value (quantity * unit value).
Attribute	This section will only be displayed if in the Attribute tab on the revenue type data screen, an attribute is associated. In that case, enter the values of the attributes that complement the revenue. Those attributes that are required must, necessarily, have their values filled in. The way to enter an attribute varies according to the configurations established when creating it.
Description	Enter relevant information about the revenue.

▪After filling all the required fields, save the record. Repeat the procedure described before to add all the desired planned revenues.

▪It is also possible to add revenues through the Execution Financial entry menu.

The added revenues will be displayed as a card in the main area of this section, displaying their main information, such as due date, deadline, type, name and payment method. Use the other options displayed on the main area to delete the selected revenue and sort the revenues by their date, type, name or value.

During the tracking and execution, it will also be possible to terminate the revenues that have already been received. To do that, simply enable the "Received" option of the desired revenue. Such operation can also be performed through the Revenue collections task.

By clicking on a revenue card, a panel with its details will be displayed. Use the following icons to easily access specific revenue information:

	Click on it to access the general revenue data, where it will be possible to edit the following information: title, doc. #, revenue type, team, supply and due date.
	Click on this button to access the planned revenue data, where it will be possible to edit the following information: due date, quantity and unit value.
	Click on this button to access the revenue attributes. This option will only be available if attributes are associated in the Attribute tab on the revenue type data screen.
	Click on this button to access the revenue attachments. Refer to the Adding attachments section for further details on how to add attachments.
	Click on this button to access the revenue description.

After clicking on the option in the upper right corner of the revenue details panel, the following options will be displayed:

Recurrence: Select this option to configure the frequency with which the revenue occurs in the object. To do that, on the screen that will open, select the option that corresponds to the frequency of the revenue occurrence and the number of occurrences. Note that, by configuring a recurrence to the revenue, the system will enable the "Fixed due date" option.

Installment: Select this option to divide the revenue in installments. On the screen that will open, it is possible to edit the total revenue value, enter the number of installments in which the total value will be divided and the frequency of the installment receiving. On the lower part of the screen, the revenue installments will be described according to the previously performed configurations. Next to each installment, there are two options: one that allows checking it as paid and another that allows deleting it. Note that, by configuring a recurrence to the revenue, the system will enable the "Fixed due date" option.

In this section, the system presents the project/program total costs and revenues, in addition to its gross margin. Note that this section considers the financial values of all items that compose the project, program and portfolio structure. For example, in a project with a subproject, the values of its tasks, of the subproject and of the subproject tasks will be considered. To facilitate the analysis of the finances of the project/program, the following columns are available:

Field
Budget	This column displays the total budgeted values configured in the Budget section.
Planned	This column displays the predicted values for the project/program execution.
Rescheduled	This column displays the replanned values during the project/program tracking.
Actual to date	This column displays the values obtained during the execution of the project/program in question, up to the current moment.
Pending	This column displays the replanned values of the project/program whose execution has not been started.
Total	This column displays the values resulting from the sum of the values of the pending column with the values of the actual column, that is: PENDING + ACTUAL.
Result	This column displays the values resulting from the sum of the values of the pending column with the values of the actual column, subtracted by the values of the rescheduled column, that is: (PENDING + ACTUAL) - RESCHEDULED.
%	This column displays the values resulting from the sum of the values of the pending column with the values of the actual column, divided by the values of the rescheduled column, that is: (PENDING + ACTUAL) / RESCHEDULED.

▪Information regarding costs and revenues related to project resources will only be counted if, in the Configurations Project Finance section, the "Variable" option is selected. If the "Fixed" option is selected, the costs and revenues related to the resources will not be considered in this section.

▪Note that the costs will be displayed in the line corresponding to the classification defined for them: Capital, Operational or Unclassified.