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Executing the publication acknowledgment

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This operation can be executed through the following locations:

▪My tasks Execution Publication acknowledgment menu.

▪Execution Publication acknowledgment menu.

▪Confirm acknowledgment button on the task notification e-mail.

 

1.After accessing the menu, select the record to be executed and click on the button on the toolbar.

If in the "Require electronic file to be viewed when releasing tasks" field of the Document section in the general parameters the "Publication acknowledgment" option is checked, in order to successfully perform this operation, first it will be necessary to view the document's electronic file. If the task is being executed via e-mail, this operation can be performed through the "View" button on the e-mail page.

 

2.On the screen that will be opened, the following tabs will be available:

 

Comment

Fields

 

User

Displays the name of the user who is adding the comment.

Comment

This field will only be enabled if the "Allow filling in comments" option is checked in the Control Electronic copy tab. Use it to record important observations referring to the document publication.

The comments entered in this field can be viewed through the "Comment" section, displayed in the Security section of the document data screen. They can also be sent to the users who belong to the group defined in "Send notification to", that is in the Control Electronic copy tab, in the document category.

 

History

Through this tab, it is possible to view other comments entered in the document, as well as the users who entered them, the time and activity through which the comment was entered.

 

On the toolbar, the following buttons are available:

Allows viewing the electronic file of the document whose publication is being acknowledged.

Allows viewing the data screen of the document whose publication is being acknowledged.

Allows comparing the current revision of the document whose publication is being acknowledged to its prior revision.

 

3.Save the record after performing the desired operations.

 

If in the Control Training tab of the category the "Publication acknowledgment equals training (Self-training)" option is checked, executing a document publication acknowledgment will also be considered document training.