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Checking the asset out for maintenance

See how to check an asset out for maintenance:

In the list of records of the second quadrant, locate and select the desired asset. Use the CTRL or SHIFT key on the keyboard or the checkbox next to each record to select more than one asset at a time.

After that, click on the button on the side toolbar of the third quadrant. If the selected asset has a structure, once this button is selected, a screen will be displayed where the assets of the structure that will also be moved for maintenance should be selected. Remember that only the assets of the structure that have been configured with the maintenance event will be listed.

Fill in the following fields on the data screen that will open up:

Check-out date: Enter the asset check-out date for maintenance. The system automatically fills in the current date, but it is possible to edit it.

Check-out time: Enter the asset check-out time for maintenance. The system automatically fills in the current time, but it is possible to edit it.

Check-in deadline: Enter the limit date for the asset check-in from maintenance.

Event record: This field is automatically filled in by the system with record date of the event protocol.

General data

General information about the asset is displayed. The following information may be edited:

Issued by: The following fields are automatically filled in by the system with the department and the user responsible for issuing the maintenance event.

Destination: Select the data of the destination (department and user) that will perform the maintenance of the asset:

▪Service center: Select the service center that will perform the maintenance of the asset.

▪Responsible: Select the name of the party responsible for the maintenance of the asset.

Preventive/Corrective: Select whether the asset will be checked out for Preventive or Corrective maintenance.

Quantity: Enter the quantity of assets that will be involved in the event.

Reservations: If the asset to be checked out is reserved, select, in this field, the reservation number.

Location - Check-out: This field will only be available when the protocol data are saved for the first time. Then, select the changes that have been made to the asset storage place. The asset location data screen has already been described in detail in the "Management Asset location" section.

Save the record after filling in the fields above; however, do not close the data screen. At this point, the other tabs will be enabled to be filled out.

Check-out cost

It displays all the costs that have been associated with the asset check-out for maintenance ("File Event configuration" menu). For each displayed cost, then it is necessary to enter a value in the list of records itself. This tab will only be enabled in the "Check-in from calibration" event.

Defect

Allows associating the defects of the asset being checked out for maintenance. To do so, click on the button and, on the screen that will be opened, fill out the following fields:

Search: Enter the name of the desired defect and, then, perform the search.

Apply to all assets: Select this option for the defect to be applied to all assets in question. Remember that this field is valid when more than one asset is selected from the main screen.

Asset: Select this option for the defect to be applied to a particular asset. Remember that this field is valid when more than one asset is selected from the main screen.

Cause

On this tab, associate the causes of each defect detected in the check-out for maintenance of the asset. To do so, click on the button and, on the screen that will be opened, fill out the following fields:

Asset: Select the asset. The system will only display the assets selected for this event.

Defect: Select the defect among those selected on the previous tab, i.e., the system will display only the defects associated in this event.

Cause: Select the cause of the defect. Causes must be previously created through the File Cause menu.

Attribute

The Attribute tab displays all the attributes that were associated with the asset event. Thus, the required attributes must necessarily have their values filled in. To do that, simply enter them in the attributes list itself. The association of attributes to the asset events is done through the "File Event configuration" menu.

Problem

Allows entering, descriptively, the problems detected in the asset, which caused its maintenance event.

Comments

Allows entering general information about the asset maintenance event.

Save the record.